Dec 16, BS combines some of the content of the BSI guides, BIP , BIP -2 and BIP BIPs ,2,3 are still current and can. In order to answer these questions, the British Standard (BIP ) came into published in by the British Standards Institution (BSI), and in an effort to. My Techpoints · Sign In · View Account▹ · Home; BS BIP Man Handbook / Manual / Guide by BSI Group, 12/19/ View all product details.
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If lossy compression is used, a sample set of scanned images should be made to check and approve the level of information loss. Steps that must be taken in the processes of administration, scanning, indexing, retrieval, archival, and storage of documents.
Document retention, audit-tracking, and role-based security are essential for compliance and are standard features bsii eFileCabinet Online. Whilst this information is created in good faith, and is understood to be correct at the time of writing, Castle accept no legal responsibility for information accuracy, loss or legal action suffered by businesses relying on the advice or information contained.
Data stored on magnetic disk can in principle be modified. As there is overlap between the BSI Code bi Practice and the International Standard, the revision of the Code of Practice was to ensure that the two documents could bai implemented together.
Storage Media The issue of appropriate storage media is critical. There may also be a need to consult with the system supplier.
Castle would always advise consultation with a legal expert before destroying any paper documents. Typical most of the compliance points are addressed by implemented systems. The Code warns that the techniques are used “with extreme care”. This includes copies on computer-based optical imaging systems, provided the images are full and complete copies including any valuable information on the reverse that can be reproduced in a legible form. July 17, Lexmark completes Kofax acquisition June 10, An organisation needs to demonstrate that it complies with the five principles of information management on which the Code is based.
However, this bsii dependent on the type of document in question. Proving the authenticity of electronically stored documents is crucial to their admissibility in a court. The Code describes technologies that may be used in a storage system and how they should be utilised and controlled to ensure that the system will store documents in accordance with BIP Quickly and easily take pictures of your important documents and upload them directly into the appropriate folder.
BS Electronic information management | BSI Group
An organisation will need to have in place the following five information management components: The Code insists that the procedures and processes be audited annually, or more frequently for legally sensitive archives, to make sure that the approved procedures are being observed or that new 0008 meet the requirements of the Code and are formally and properly incorporated in the manual Some specific recommendations in the code include: Our knowledge can transform your bi.
There is also the issue of retention periods. BIP was previously known as PD What Companies House says Electronic document images bjp at Companies House are scanned, indexed, stored and made available for electronic access as TIF images. Representation of Information An information management policy document will set out, for operating staff and any future litigants, the rules surrounding the various forms in which documents are held, the documents’ life cycles and the legal advice sought and acted upon.
Please call eFileCabinet today or fill out the form on this page for help with ensuring that your business or organization has everything needed in order to become and remain BIP compliant. Irrespective of issues of legal admissibility or evidential weight, an organisation should ensure that the electronic storage of information complies at all times with best practice. If the accuracy your system is challenged in court, you will be able to say you know where mistakes are made.
The British Standard BS It also gives guidelines for managing the availability and accessibility of any records that could be required as legal evidence.
Originally introduced in the guideline has been updated several times in order to keep the standard relevant to take into account technology developments. Internal and external correspondence, reports, drawings and specifications, legal documents and, perhaps, photographs, video and audio files.
BIP 0008 Code of Practice
With high levels of electronic management systems being implemented, awareness of the evidential weight of electronic documents is crucial should a dispute arise. Process and procedures under which systems must be operated. Users must take great care to ensure legal guidelines are followed.
Each of these could potentially compromise the ability to demonstrate the authenticity of the stored documents. This separation of administrative roles should be able to be mirrored in the logical access controls within the EDMS.
The audit trail, as a minimum, should log details of each significant event in the life of a document in the system. For other documents, a person may fulfill their duty to keep records by preserving the information contained in them.
Proof of compliance with BS will usually demonstrate that an organisation has exercised a duty of care. Certification for BS This information should include as a minimum: Compression Techniques Systems storing scanned images normally use compression algorithms to reduce file sizes so that storage requirements are reduced and system performance improved.
It makes it easier to prove the authenticity of documents, by producing the original or a copy, irrespective of the number of removes between the original and the copy and irrespective of whether or not the document is a paper one or an electronic one.
Document Deletion To meet the requirements of Privacy or Data Protection Acts, it may be necessary to amend or delete documents, or parts of documents.